Ausschreibungen

1. Awarding Authority: The European Patent Organisation (EPO) , through the European Patent Office : Headquarters, Erhardtstraße 27 , 80469 Munich, Germany, Postal address: EPO, 80298 Munich, Germany . The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Republic of Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change). 2. Award procedure: International open invitation to tender with discretionary award of contract. 3. Description of the contract: (a) Purpose of the contract: Provision, integration and commissioning into service of a web-based Enterprise Energy Management and Information System (EEMIS) at several buildings of the EPO located in Munich and Rijswijk. Through the integration of existing primary energy sub-meters and the automated collection of energy data, the energy management system shall serve as a single and uniform primary EPO database for energy usage data, energy monitoring and automated energy reporting. (b) Division into lots: None. (c) Any deposits and guarantees required: Not applicable. (d) Main terms concerning payment: In arrears, within 30 days of acceptance of valid invoice. (e) Qualifications required by law: Not applicable. 4. Place and period of performance: (a) Place at which the contract is to be performed: i. The Contractors own premises, if a remotely hosted solution OR ii. The EPO Branch office in Rijswijk(NL). (b) Duration of contract or time limit for delivery or completion of services/work: The duration of the contract shall be 4 years with the possibility of 4 extensions of 1 year each. 5. Variants: Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. 6. Requests for the Procurement Documents and receipt of bids: (a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested: European Patent Office Central Procurement The Hague (Log No 2010/5293/Tp) Patentlaan 2, NL- 2288 EE Rijswijk, the Netherlands Fax No. (+31) 70 340 3977 e-mail: dhtenderclarifications@epo.org Procurement Documents will be forwarded upon written, faxed or e-mail request. (b) Final date for receipt by the EPO of requests for the Procurement Documents: - 19.8.2011 (12:00), CET (c) Final date for receipt by the EPO of requests for clarification: - 15.9.2011 (12:00), CET - Questions must be submitted by letter, fax or e-mail. (d) Final date for receipt of bids/number of copies to be sent: - 4.10.2011 (12:00), CET - 2 copies, in addition to the original bid to be marked as such. (e) Address to which the requests for clarification and bids must be sent: As in point 6(a). (f) Language or languages in which requests for clarification and bids must be drawn up: English. The Procurement Documents will be available in English only. 7. Legal form of the grouping in the event of a joint bid: If several bidders submit a joint bid, 1 must be designated as prime contractor responsible for performance of all the obligations under the contract. 8. Information and evidence concerning the bidder's financial and economic standing and technical and professional competence: Customer and bank references. 9. Period during which the bidder is bound by his bid: 6 months following the final date for receipt of bids indicated in point 6(d). 10. Criteria for the award of contract: The contract shall be awarded to the bidder (see remark below) whose bid is to be preferred having regard to the bidder's ability to meet the EPO's needs and requirements to be measured by: • the bidder's administrative, technical and organizational capabilities to implement and operate the requested services in accordance with the requirements, (60 % weighting). • prices offered, (40 % weighting) 11. Other information: A bidders meeting and site visit will take place according to the following schedule; Rijswijk, 6 September, 10:00 hrs, registration at the main reception Patentlaan 2 2288 EE Rijswijk The Netherlands Munich, PschorrHöfe, 8 September, 10:00 hrs, registration at the main reception PschorrHöfe Bayerstr. 34 80335 Munich Germany Munich, ISAR, 8 September, 14:00 hrs, registration at the main reception Isar Erhardtstr.27 80469 Munich Germany Please note, that own transport arrangements will be necessary to travel between the PschorrHöfe and ISAR buildings Contract award is expected to take place third quarter of 2011.

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