Ausschreibungen

Blackpool Teaching Hospitals NHS Foundation Trust has a requirement to procure an electronic document management system on a managed service basis. The EDMS project will see the conversion of active health records into an EDMS document imaging solution. This will provide on demand, multi-user, multi-site access to the electronic record via desktop PCs, mobile devices or remote access and will enable clinicians to use the most complete and up-to-date record to inform their care decisions. Scope. The Trust intends to contract with a sole provider for the provision of its EDMS/scanning service. This may comprise a consortium, with a single entity taking full responsibility/liability for the provision of the service. The EDMS will provide a multi-purpose solution within a single IT system including: - Scanning of existing paper health records; - Scanning of health record supplements (HRS); - Electronic referrals and completion of e-forms within the health record; - Clinical correspondence; - EDMS should also support the use of voice recognition. The contract will include options for supplier(s) to deliver the service as described below: PART A – EDMS Solution and Scanning of Acute Paper Records - EDMS solution comprising of a viewing portal / eReferrals / eForms / workflow (as a minimum); - Back scanning the current paper health records (265,000 health records), to be available electronically via the EDMS solution. PART B – Scanning of Community Paper Records (Suppliers can only tender for this requirement if they tender for Part A). - Back scanning the current paper health records (141,000 health records), to be available electronically via the EDMS solution. Note: The average set of community paper health records is estimated to be 33 pages (66 images). PART C – Ongoing Scanning of Acute Health Record Supplements (Suppliers can only tender for this requirement if they tender for Part A) - Ongoing scanning of HRSs – to agreed SLAs – to be available electronically via the EDMS solution. PART D – Ongoing Scanning of Community Health Records (Suppliers can only tender for this requirement if they tender for Part A) - Ongoing scanning of newly created records – to agreed SLAs – to be available electronically via the EDMS solution. Note: The number of health records is c110,000 per annum. Suppliers who tender for Part A will be invited to provide options on the delivery of parts B, C and D as separate costed items. The Trust reserves the right to select from the options presented (for example, the Supplier may offer Parts A, B, C and D and the Trust may select Parts A and C only). The Trust also reserves the right to award all, part or none of the business. It should be noted that in addition to the requirement under Parts C and D, the Trust also requires the ability to undertake in-house scanning of full (paper) health records, health record supplements and / or ad hoc documentation via the EDMS solution. This procurement aims to reinforce compliance with the Trusts own medical records policy objectives by providing: - Better storage and retrieval of clinical records, - Improved control of clinical records, - Compliance with legislation and standards, - Improved disposal of clinical records and - Reduced costs; - Performance benefits for the patients, Hospital and departments. The prime driver for this procurement is the improvement of patient care in terms of both efficiencies and safety. The Trust welcomes bids from consortia but suppliers must be aware that the Trust expects to contract with a single prime contractor who will deliver the full capability required and who will ultimately be responsible for the service delivered. The Trust anticipates that the contract will commence January 2013. The conversion of all currently active health records from paper to electronic format is expected to be completed within a 15-month timeframe.

Provision of an electronic document management system (EDMS) and scanning service.

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